Automating the translation of internal policies has become an imperative for legal departments operating in an international environment. Code of conduct, RGPD policy, anti-corruption charter, disciplinary procedures or CSR commitments: all these documents need to be translated reliably, quickly and legally relevant into the group's working languages.
These internal contents are not simply an administrative obligation. They structure the company's governance, define expected behavior and reflect its regulatory and ethical commitments. A clear understanding of these rules is a prerequisite for consistent application, risk prevention and overall compliance.
Why automate the translation of internal policies
In international companies, internal policies play a structuring role. They are more than just administrative documents: they reflect the organization's legal, social, ethical and operational commitments. They must be understood at all levels of the company.
Code of conduct, RGPD policy, anti-corruption charter, disciplinary procedures or CSR commitments: these are all documents that need to be legally reliable, legible, and adapted to the cultural and linguistic specificities of each group entity.
Main issues :
- Legal certainty: misinterpretation of a clause can lead to serious breaches or litigation.
- Standardization of practices: by translating these documents into all working languages, the company guarantees consistent application of its policies.
- Regulatory responsiveness: in a changing legal environment, you need to be able to quickly adapt and distribute up-to-date content.
- Effective internal communication: a poorly translated message is a poorly understood message. Translation has a direct impact on the performance of social dialogue.
Lexa, the legal solution for reliable automated translation
Lexa is a specialized legal translation engine developed by the Legal 230 agency, offering legal departments a powerful, secure and easy-to-use tool for instant translation of their internal documents, while respecting the specific requirements of legal texts.
Unlike generic translation tools, Lexa has been designed exclusively to meet the needs of legal professionals. This translates into a detailed understanding of legal logic, rigorous terminology and customization options adapted to each sector.
Lexa's 5 key assets
- Legal specialization
Lexa is based on multilingual legal corpora, including laws, directives, regulations, contracts and court rulings. It understands the complex formulations and nuances of legal texts, which significantly reduces errors. - Consistent terminology
The tool allows you to integrate custom glossaries, use existing glossaries or create custom ones, guaranteeing consistency between all translated documents, even in a multilingual environment. - Respect for document structure
Lexa preserves page layout, tables, headings, internal links or footnotes, even in complex documents such as group charters or HR guides. - Security and confidentiality
All processing is RGPD-compliant, with no reuse of data. No content is sent to third-party servers. Data is hosted securely, making it a particularly suitable tool for sensitive documents (internal investigations, ethical alerts, compliance audits, etc.). - Autonomy and efficiency
Lexa can be integrated into the day-to-day work of legal, HR or compliance teams. In just a few clicks, documents can be translated, proofread and sent to all subsidiaries, without the need for external service providers or non-specialized in-house resources.
Documents concerned by automated translation
Here is a non-exhaustive list of internal documents that legal departments can translate with Lexa:
| Document type | Objective |
| Code of conduct and ethics | Formalize the behaviors expected in each Group entity |
| Anti-corruption policy and compliance | Meet regulatory requirements(Sapin II, FCPA, etc.) |
| IT and cybersecurity charter | Protecting information systems and sensitive data |
| HR or disciplinary procedures | Ensuring the legal security of internal relations |
| Conflict of interest policy | Avoid any confusion or illicit situation |
| CSR / ESG commitments | Spreading sustainable practices worldwide |
| Language policies or diversity | Promoting inclusion and clarity of exchanges |
| Standard contractual documents (NDA, letter of commitment, amendments) | Harmonize contractual practices across all countries |
Concrete examples of use
Case 1 - Deployment of a code of ethics in 15 countries
A CAC 40 company adopts a new code of conduct. It has to distribute it rapidly in 12 languages. Using Lexa :
- Multilingual translation is completed within 48 hours,
- The original format is faithfully reproduced,
- The in-house legal glossary is applied automatically,
- A post-editing check is only required for 2 sensitive languages.
Case 2 - Updating a RGPD policy in a hurry
A European directive requires immediate updating of data processing policy. Thanks to Lexa :
- The text is modified in French and automatically translated into 6 other languages,
- Versions are sent to local correspondents the same day,
- A translation history keeps track of changes made.
Technical features for legal professionals
- Mass translation (several files processed simultaneously)
- Choice of legal area (compliance, labor law, contracts, etc.)
- 24 languages available, with automatic format recognition
- Management of specialized, collaborative or company-exclusive lexicons
- Translation history, sorted by project or user
- Human post-editing on request via the Legal 230 agency
- Connect via API to your EDM, HRIS or compliance tool
Concrete benefits for the legal department
| Profit | Actual impact |
| Time saving | Document translation in minutes |
| Cost reduction | Less dependence on agencies or internal resources |
| Improving governance | A coherent, group-wide document base |
| Controlling confidentiality | No external exposure of sensitive data |
| Accelerated compliance | Ability to adapt quickly to regulatory changes |
| Greater autonomy for lawyers | Direct use of the tool with no need for technical training |
In a nutshell
Automating the translation of internal policies with Lexa provides legal departments with a lever for agility, compliance and consistency in a demanding multilingual environment. By centralizing translation management, securing sensitive content and guaranteeing reliable legal terminology, Lexa meets the strategic challenges of internal governance.
By adopting Lexa, your legal, HR or compliance teams will gain in autonomy, reduce delays and secure the distribution of internal rules throughout your organization.
Would you like to find out how Lexa can fit into your organization?
Request a personalized demonstration or contact our team for a free trial.
